Richmond Home

Definition of School Officials

School officials are those members of an institution who act in the student's educational interest within the limitations of their "need to know." They may include a person employed by the University in an administrative, supervisory, academic, research or support staff position, including University Security and Student Health staff; a person elected to the Board of Trustees; a person serving on an institutional governing body of the University (such as Honor Councils, Student Government Associations, etc.); a person employed by or under contract to the University to perform a special task (e.g. an attorney or auditor, the State Council on Higher Education, the National Student Clearinghouse); a person or organization acting as an official agent of the institution and performing a business function or service on behalf of the institution; a student conducting University business (e.g. serving on an official committee, working for the University, or assisting another school official in fulfilling his or her professional responsibility) and any other person determined by the Office of the Vice President of Student Development to have a need to know the information in order to perform his or her administrative tasks, to provide a service or benefit for a student, or to fulfill a legitimate educational interest of the University.