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General Policies and Procedures for the Academic Testing Center

Many students with disabilities require testing accommodations to demonstrate mastery of skills and attainment of knowledge. Students are welcome to arrange for testing accommodations to be met either within the classroom or by using the facilities at the Academic Testing Center (ATC). The ATC is also available for certain makeup exams specified below.

Hours

  • Monday – Friday, 8:30 a.m. – 5 p.m.  (Please note: Hours will vary during final exams.)
  • All exams should be scheduled to be completed by 5 p.m., including extended time and approved breaks.
  • The ATC is closed on weekends and on days that the University is closed, including the following holidays: Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Thanksgiving (Wednesday-Friday), Winter Break (between Christmas Eve and New Year's Day).

Tests and Exams Administered by the ATC

The process for taking tests or exams ("exams") is the same. The ATC will administer exams only for University of Richmond students:

  • with verified disability and testing accommodations per Disability Services, which may include, but is not limited to: additional time, reduced-distraction environment, or use of a computer or software;
  • who miss exams while traveling on approved athletic or academic events sponsored by the University under supervision of faculty advisors including, but not limited to: theatre/dance and musical performances, debate, mock trial, Model UN, conference attendance, and ROTC field leadership exercise; or
  • who have returned from study abroad and need to take a proctored exam issued by their abroad institution.

Process for Obtaining an Accommodation

  • Accommodations are granted by Disability Services, not by the Academic Testing Center.
  • University students who have a disability and wish to seek accommodations must complete and submit an application for disability accommodations to Disability Services, with supporting documentation regarding that disability.
  • A student who has been granted one or more accommodations will be provided with a Disability Accommodation Notice (DAN) that describes the accommodations. The disability advisor will review the DAN with the student.
  • Documentation criteria, instructions, and required applications/forms to obtain accommodations can be found at disability.richmond.edu.

Process for Scheduling Exams in the ATC

Students with accommodations or who have missed an exam due to approved University travel are not required to take exams in the ATC. If a student wishes to make arrangements to take an exam within the department, students are welcome to discuss that with their instructor.

In order to request an exam in the ATC, students should follow the overall processes and procedures outlined below. For more specific information, please refer to the Students and Faculty pages.

Scheduling Exam Dates/Times in the ATC

  • The student should complete the first section of the ATC Test Scheduling Form and then submit the form to the instructor to complete that part of the form.
  • Students with approved testing accommodations should also give the instructor two (2) copies of the DAN; one is for the instructor's records, and the other is for the ATC.
  • The student, instructor, or department administrative assistant should submit the Test Scheduling Form (and a copy of the DAN, if an accommodated test) to the ATC either in person, by campus mail, by fax, or by email to testingcenter@richmond.edu within the required timeframe.
  • The ATC needs to receive the request no later than three (3) business days before the exam. (e.g. a Test Scheduling Form received by 2 p.m. on Friday allows for the student to take an exam at the ATC at 2 p.m. on the following Wednesday).
  • The Test Scheduling Form should be complete; otherwise, the form may not be accepted.
  • The ATC will email confirmation of the exam day, time, and location to the instructor and student.
  • Students should take the exam at the time that the instructor designates on the form.

Changes to Exam Time

  • If the student decides to take the exam in class, or if the student drops or withdraws from the class, it is the student's responsibility to notify the ATC before the exam.
  • If a student misses an exam, the ATC will notify the instructor. It is the student's responsibility to contact the instructor to discuss the possibility of rescheduling.
  • If an exam time changes for any reason (e.g. the instructor is unexpectedly out and does not issue the exam that day), the student or the instructor should request the change by emailing the ATC at testingcenter@richmond.edu.
  • In case of inclement weather or other unanticipated event, all testing appointments will be rescheduled.

Exam Materials

The instructor or department administrative assistant should provide the exam materials to the ATC no later than one (1) full business day prior to the exam. (e.g. if the exam is at 8:30 a.m. on Monday, the ATC should receive the exam materials no later than 8:30 a.m. on Friday morning). Instructors or administrative assistants may submit materials four ways:

  • Email to testingcenter@richmond.edu (email must be from the instructor's or administrative assistant's richmond.edu email account)
  • Campus mail in a sealed, confidential envelope to the attention of the ATC in the Queally Center
  • In person
  • Fax to (804) 287-6578 (please call our office at (804) 289-8639 to confirm receipt)

The ATC will store the exam materials in a secure location.

When the exam has ended, the ATC will return all exam materials, scrap paper, formula sheets and exam materials to the instructor via the method selected on the Test Scheduling Form.

Exam Day

Check In:

  • Students should arrive at least 10 minutes prior to the scheduled exam time so that they have time to check in and secure all personal items in a locker before the exam begins.
  • Students are expected to take all exams at the scheduled times.
  • Students are required to present a picture ID prior to being issued their exam.
  • If the student is more than 10 minutes late for an exam, because of potential scheduling conflicts, the ATC reserves the right to decline administering that exam for that student, and the student will need to contact the instructor.

Personal Items:

  • The student may use only the materials, breaks, food, and time specified on the Test Scheduling Form.
  • All exam materials, scrap paper and formula sheets will be returned with the exam materials to the instructor.
  • No personal items (including, but not limited to cell phones, smart watches, electronic devices, back packs, bags, food or drinks etc.) will be allowed in the testing room; lockers will be provided for students. The ATC is not responsible for lost or stolen items.
  • Except for students with food-specific accommodations, students may only bring a clear bottle of water with the label removed.

Breaks:

  • Students may not leave the ATC / ATC restroom area until the exam is complete.
  • Students will not have access to personal items during breaks.
  • Students with scheduled breaks as an accommodation receive "stop the clock" breaks so that their exam time is not impacted by a scheduled break.

If students have questions about the exam:

  • The student is responsible for following all instructions on the exam and will assume any penalties that may result from misunderstandings and misinterpretations.
  • The ATC staff may not answer any questions about the content of the exam.
  • The ATC will request contact information for each instructor during the exam, and the ATC will attempt to contact the instructor should a question arise that is specific to the exam.

Testing Security:

  • The testing rooms are equipped with cameras which will be used to monitor students during exams.
  • All students are bound by the University of Richmond Honor Code; students found cheating will be reported to the instructor.

Facilities:

  • The ATC offers a reduced-distraction environment with space for multiple students in the same room.
  • A private room is available for students with that specific type of approved testing accommodation.
  • Since only testing materials are permitted in the test rooms, lockers are available in the ATC for all personal items, electronics, etc.

Hours and Location

Testing Center use is by appointment only.

Mailing Address:
Academic Testing Center
Office of the University Registrar
28 Westhampton Way
University of Richmond, VA 23173

On Campus:
Queally Center

Phone: (804) 289-8639
Fax: (804) 287-6578
Email: testingcenter@richmond.edu

Registrar's Office and Academic Testing Center Hours:
Monday–Friday, 8:30 a.m. to 5 p.m.