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Disclosure of Education Records

The University of Richmond will disclose personally identifiable information from a student's Education Records only with the written consent of the student, except to the extent that such disclosure is permitted by FERPA.   FERPA allows a college or University to disclose personally identifiable information from a student's Education Record under the following circumstances:

  1. To School Officials determined by the University to have a Legitimate Educational Interest.
  2. To agents acting on behalf of the institution (e.g. clearinghouses, degree/enrollment verifiers).
  3. To officials at other schools at which the student seeks or intends to enroll, or where the student is already enrolled as long as the disclosure is for purposes related to the student's enrollment or transfer.
  4. To the apparent creator of a record to verify authenticity (e.g. transcript or letter)
  5. To authorized representatives of the following government entities if the disclosure is in connection with an audit or evaluation of federal or state supported education programs, or for the enforcement of or compliance with federal legal requirements that relation to those programs: Comptroller General of the United States, Secretary of Education, U.S. Attorney General and state and local educational authorities.
  6. In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  7. To organizations conducting studies for or on behalf of the University to:  (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction.
  8. To accrediting organizations, including individuals or visiting committees, to carry out their accrediting functions.
  9. To parents of a Student who claim the Student as a dependent for income tax purposes, provided dependency is appropriately documented.
  10. To comply with a judicial order or a lawfully issued subpoena.
  11. To appropriate parties, including parents, in connection with a health or safety emergency if the University determines that there is an articulable and significant threat to the health or safety of a student or other individual(s).
  12. If the information constitutes directory information, as defined by the University (see below), and the Student has not requested that his or her directory information not be disclosed.
  13. Upon written request from an alleged victim of any crime of violence or a non-forcible sex offense, the final results of the institutional disciplinary proceeding regarding the alleged crime or offense.  If the alleged victim is deceased as a result of the crime or offense, the next of kin of the victim shall be treated as the victim for purposes of this disclosure. This disclosure shall be limited to the name of the accused student, the violation found to have been committed or the finding that no violation was committed, and any sanction imposed against such student
  14. The disclosure is in connection with disciplinary proceedings at the University.
  15. To a Student's Parent(s), information regarding any violation of any Federal, State or local law or of University rule or policy as the use or possession of  alcohol or controlled substances, if the Student is under age 21 at the time of the disclosure and the University determines that such alcohol/drug use or possession constitutes a disciplinary violation.
  16. The disclosure concerns sex offenders and other individuals required to register under section 170101 of the Violent Crime Control and Law Enforcement Act of 1993, 42 USC 14071 and the information was provided to the University under 42 USC 14071 and applicable Federal guidelines.
  17. To Veteran's Administration officials pursuant to 38 U.S.C. 3690(c).
  18. As required by any other Federal law or any state law that has not been pre-empted by FERPA.

The University may release Education Records without consent after the removal of all personally identifiable information and after the University makes a reasonable determination that a Student's identity is not personally identifiable in such records, whether through single or multiple disclosures, and taking into account other reasonably available information.