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Higher Education Opportunity Act (HEOA) Notice to Students

In compliance with its obligations under the 2008 Reauthorization of the Higher Education Act of 1965, as amended, the University of Richmond is committed to providing students and prospective students with information about the University and its financial aid programs. The following is a list of those disclosure obligations and links to the websites where detailed information can be obtained. The University will provide paper copies of the information listed below upon request. If you would like to obtain a paper copy of the information described below, please contact Office of the University Registrar, (804) 289-8639.

Family Educational Rights and Privacy Act (FERPA)

Student Rights Under FERPA

The Family Educational Rights and Privacy Act (commonly referred to as FERPA or the "Buckley Amendment") affords students certain rights with respect to their education records. These rights are:

  1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. A student should submit a written request to the Office of the University Registrar and specify the record(s) the student wishes to inspect. The Registrar's Office will make arrangements with the appropriate office for access and notify the student of the time and place where the records may be inspected.
  2. The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA. A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent. The University of Richmond discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate education interests.

A school official is defined by the University as:

  • A person employed by the University in an administrative, supervisory, academic or research or support staff position, including but not limited to employees of the University Police Department, Student Health Service, or CAPS;
  • A member of the Board of Trustees or a committee of the Board of Trustees;
  • A person, including a student, serving on an institutional governing body, council or committee (such as Honor Councils, Student Government Associations, etc.);
  • A person or entity engaged by or under contract to the University to provide services to or otherwise act on behalf of the University (e.g. an attorney, auditor, consultant);
  • A volunteer providing services to or otherwise acting on behalf of the University;
  • A student conducting University business (e.g. serving on an official committee, working for the University, or assisting another school official in fulfilling his or her professional responsibility); and
  • Any other person determined by the Office of the Provost or Office of the Vice President of Student Development to have a need to know the information in order to perform his or her administrative tasks, to provide a service or benefit for a student, or to fulfill a legitimate educational interest of the University. 

A school official is determined to have legitimate educational interest in personally identifiable information in an education record if the school official requires such information to:

  • Fulfill his or her responsibility or duty to the University;
  • Perform tasks within the scope of his or her employment or within the scope of a contract with the University;
  • Perform a task related to a student's education;
  • Perform a task related to the discipline of a student;
  • Provide a service or benefit relating to the student or student's family, such as health care, counseling, job placement, pastoral counseling, or financial aid; or
  • Maintain the safety and security of the campus.

As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records -- including your Social Security Number, grades, or other private information -- may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution.

Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

The University may disclose directory information about a student, without their consent, unless the student has specifically requested in writing to withhold the release of information. Written requests to withhold the release of public information must be submitted to the Office of the University Registrar. The request will be honored (even after the student graduates) until the student specifically directs the University otherwise.

Directory information, as defined by the University of Richmond includes:

  • Name
  • Addresses: permanent, campus, local (off-campus), email, campus computer network (IP) address, and net ID*
  • Associated telephone numbers
  • Date and place of birth
  • School or college
  • Major and/or minor fields of study
  • Degree sought
  • Expected date of completion of degree requirements and graduation
  • Degrees conferred (including dates of conferral)
  • Awards and Honors (e.g. Dean's list)
  • Full or part time enrollment status
  • Dates of attendance
  • Previous institutions attended
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Photographic or videotaped images of the student

Please note: Because of the access afforded by a University ID, this number should be treated as confidential -- it should be protected and not carelessly shared with others. It will be used for a student's entire time at the University of Richmond, so it should always be treated in a confidential manner.

*NOTE: Code of Virginia 23.1-405(C) restricts the disclosure of a student's email address, physical address, or telephone number to parties outside the University under the exception in the Family Educational Rights and Privacy Act (FERPA) for directory information unless the student has approved the disclosure in writing. 

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: 

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

The University's complete FERPA Policy statement can be found on the University Registrar's website at https://registrar.richmond.edu/ferpa/index.html. For additional questions contact the Registrar's Office at (804) 289-8639 or registrar@richmond.edu

Financial Aid Information 

Financial Aid Programs, Eligibility for Financial Aid, How to Apply for Financial Aid, Rights and Responsibilities of Students Receiving Financial Aid https://financialaid.richmond.edu 

Contact Information for Financial Aid: Financial Aid Office, 142 UR Drive, Queally Center, Suite 214, University of Richmond, VA 23173; (804) 289-8438; finaid@richmond.edu; Fax: (804) 484-1650

Standards for Making Satisfactory Academic Progress

Contact Information: Financial Aid Office, 142 UR Drive, Queally Center, Suite 214, University of Richmond, VA 23173; (804) 289-8438; finaid@richmond.edu; Fax: (804) 484-1650

The Terms and Conditions [of Loans that Students Receive under the Federal Family Education Loan Program (Part B), the Federal Direct Student Loan Program (Part D) and the Perkins Loan Program (Part E)]:

Contact Information: Financial Aid Office, 142 UR Drive, Queally Center, Suite 214, University of Richmond, VA 23173; (804) 289-8438; finaid@richmond.edu; Fax: (804) 484-1650 

Institutional Information

Student Body Diversity and Demographics: https://www.richmond.edu/about/consumer-info/diversity.html 

The Cost of Attending the University of Richmond, Including Tuition, Fees, Room, Board and Estimated Costs of Books and Supplies

Contact Information for Cost of Attendance: Office of Student Accounts, 142 UR Drive, Queally Center, University of Richmond, VA 23173; (804) 289-8147 or toll free (866) 241-8893

Refund Policies:

Contact Information for Refund Policies: Office of Student Accounts, 142 UR Drive, Queally Center, University of Richmond, VA 23173; (804) 289-8147 or toll free (866) 241-8893

Requirements and Procedures for Withdrawing from the University and Requirements for the Return of Grant or Loan Assistance

Contact Information for Withdrawing from the University: Office of the University Registrar, 142 UR Drive, Queally Center, University of Richmond, VA 23173; Phone: (804) 289-8639; FAX: (804) 287-6578; registrar@richmond.edu  

Requirements for the Return of Grant or Loan Assistance: https://controller.richmond.edu/tuition/refund/index.html 

The Academic Program of the University 

Current degree and other educational and training programs:

Instructional, laboratory and other educational facilities: https://www.richmond.edu/about/consumer-info/facilities.html 

The faculty and other instructional personnel of the University

University plans for improving the academic program: https://provost.richmond.edu/academic-initiatives/index.html

Contact Information for Academic Programs: Provost's Office, Maryland Hall, Suite 202, 110 UR Drive, University of Richmond, VA 23173; Phone: (804) 289-8153; Fax: (804) 287-1296 

Accrediting and Licensing Agencies and the Procedures for Requesting Copies of the University's Accreditation, Licensure or Approval: https://www.richmond.edu/facts/accreditation.html 

To request a copy of accreditation information: Office of Institutional Effectiveness, 118 UR Drive, University of Richmond, VA 23173; Phone: (804) 484-1595; Fax (804) 484-1596.

Facilities and Services Available to Students with Disabilities: https://disability.richmond.edu/ 

Contact information for Disability Services: University Disability Coordinator, Office of the Vice President for Student Development, Room 338, Tyler Haynes Commons, 270 Richmond Way, University of Richmond, VA 23173; Phone: (804) 289-8032; FAX: (804) 484-1421

Federal Financial Aid for Approved Study Abroad Programs:

Contact information for Financial Aid: Financial Aid Office, 142 UR Drive, Queally Center, Suite 214, University of Richmond, VA 23173; (804) 289-8438; finaid@richmond.edu; Fax: (804) 484-1650

Policies and Sanctions Relating to Copyright Infringement and Peer-To-Peer File Sharing 

Transfer of Credit Policies

Contact Information for transfer of credit policies: Office of the University Registrar, 142 UR Drive, Queally Center, University of Richmond, VA 23173; Phone: (804) 289-8639; FAX: (804) 287-6578; registrar@richmond.edu 

University Vaccine Policies: https://healthcenter.richmond.edu/new-students/index.html 

Contact Information: Student Health Center, Special Programs Building, 490 Westhampton Way, University of Richmond, VA 23173; Phone: (804) 289-8064; FAX: (804) 287-6466; healthcenter@richmond.edu 

Retention, Graduation, and Placement Information 

The University's Retention Rates as Reported to the Integrated Postsecondary Education Data System: https://www.richmond.edu/about/consumer-info/retention.html 

The University's Graduation Rate: https://www.richmond.edu/about/consumer-info/graduation.html and https://law.richmond.edu/admissions/consumer-information.html 

The Placement of and Types of Employment Obtained by Graduates of the University: https://careerservices.richmond.edu/post-graduation-data/index.html and https://law.richmond.edu/career/prospective/outcomes.html

The Types of Graduate and Professional Education in which Graduates of the University Enroll: https://careerservices.richmond.edu/post-graduation-data/index.html 

Annual Campus Security and Fire Safety Report 

The University's Annual Campus Security and Fire Safety Report: https://police.richmond.edu/common/pdf/2019-annual-security-report-100119.pdf 

Contact Information: University of Richmond Police, Special Programs Building, 490 Westhampton Way, University of Richmond, VA 23173; Phone: (804) 289-8715; FAX: (804) 289-8720; police@richmond.edu

Athletic Program Participation Rate and Support Data 

The University's Athletic Program Participation Rate and Support Data: https://ope.ed.gov/athletics/#/institution/search

Contact Information: University of Richmond Athletics, Robins Center, 365 College Road, University of Richmond, VA 23173; Phone: (804) 289-8363; athletics@richmond.edu 

 

Distributed to all active students in summer semester of 2020.